Caterer Interview Sheet

 

Always Get The Specifics Before Hiring!

Name of Company/Caterer:

 
Address:
City: State:
Zip: Phone: Fax:
Contact Person: (Owner/Manager)
Kind of Reception desired:
  • Formal sit down dinner  
  •  Buffet
  •   Hor d'oeuvres
  •  Cake and punch  
Estimated # of guests : Cost per/serving : $
Total cost : $
Required deposit: $ Final payment due:        /      /
Gratuity included?  Yes/No
Number of Courses : Hours of service :
Overtime charge : $ Scheduled setup time :
Scheduled time for departure :
Cancellation terms:
 
 

Caterer Interview Questions
  1.   Are you licensed and insured?   Yes  No
  2.   What specialty items do you offer?
  3.   Can we have a taste test of the foods we choose on our menu?   Yes  No
  4.   What is the per person charge for your basic service? $
  5.   What sizes are your portions?
  6.   Do you have different menus to choose from:   Yes  No
Comments:
  7.   Do you specialize in certain cuisines or types of menus?   Yes  No
Comments:
  8.   Where is the food prepared?
  9.   When is the menu "final" or "set in stone"? (up to when can we make changes?) 
 
  10.  How do you determine head count? 
  11.  How many guests do you over estimate for?
  12.  Will I be allowed to take left over food home?    Yes  No
  13.  What is the attire of your wait staff?
  14.  Can we see a wedding during set up?   Yes  No
  15.  How much do you charge for a Viennese (dessert) table?
  16.  During your cocktail or buffet receptions, how often will the wait staff replenish the food?
  17.  What is your waiter per person ration?
  18.  Is the gratuity included in your charge?   Yes  No
What percentage?
  19. Do you have your own reception facility?   Yes  No
Location:
  20.  Can you do off-site receptions?   Yes  No
Is there an additional charge?
  21.  Do you provide the servers?   Yes  No
  22.  Do you have a liquor license?   Yes  No
  23.  Do you provide bartenders?   Yes  No
  24.  Who assumes liquor liability?
  25.  Is set-up and clean-up included in the price?      Yes  No
  26.  Can you provide the wedding cake?   Yes  No
Is there an additional charge for the cake?
  27.  Do you provide the tables and chairs?   Yes  No
How many and what style?
Comments:
  28.  Do you provide china and glassware?   Yes  No
How many and what style?
  29. Do you provide linens and napkins?   Yes  No
Colors?
  30.  Do you provide silver serving accessories?   Yes  No
  31.  Silver punch bowl?   Yes  No
  32.  Are you familiar with my reception site?   Yes  No
  33.  Do you provide a written estimate & contract?   Yes  No
  34.  Will you guarantee these price estimates?   Yes  No
  35.  What is your refund policy in the event of a cancellation or postponement?
 
 
Additional questions you may have: